Administrative Assistant in United States

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Contract Type: 
Industry: 

Job ID: PAH20170811-73793

Requisition #: 73793 

Business Unit: Gas Transmission
Department: Operations 
Location: Cromwell, CT
Posting Date: January 10, 2018
Closing Date: January 21, 2018

 Travel: N/A

Responsibilities/Job Description:

Perform a variety of administrative duties.  These could include: 

Receptionist 

Primary point of contact for receiving incoming telephone calls, messages and visitors. 

Researches and Processes Requests for Information 

Prepares and/or assists in research and analysis of requests for information, special projects and reports requested by Transmission, other departments and third parties.  Involves researching, analyzing and compiling data. 

Procurement 

Maintains general office supply inventory and procures as necessary through vendor designated by Company. 

Administer and process records and documentation related to the various methods of procurement.  Maintains necessary procurement process paperwork and files.  Receives for delivered freight.  Procures pickup of freight, assures proper packaging, completes associated paperwork, and processes freight bills for payment. 

Accounts Payable 

Verification, prioritization, coding and distribution of invoices and employee expenses into corporate systems for processing.  May function as Region administrator for A/P systems and processes.  Investigate, and respond to questions and problems from vendors, employees, and other internal departments.  Maintain logs, records, and a filing system necessary to meet Company auditing requirements. 

Verifying the correctness of invoices/expense reports is achieved by checking price extensions and totals; verifying correct sales tax assessment; and checking approval authority signature levels. If any discrepancies are identified, it could be the assistant’s responsibility to contact the vendor/employee.

Time Reporting System 

Input time sheets into the time reporting system and adds/deletes/revises accounting as necessary.  Reviews and determines validity of pay codes and accounting in accordance with Company pay policies and procedures.  May function as Region administrator for time reporting systems and processes. 

Training 

Coordinates and maintains training course requests through the use of a networked application.  Works with employees and Training & Development department to schedule training classes. 

Process Various Forms and Reports 

Prepares, checks, processes and/or assists with various operating reports required to comply with Company and/or governmental agencies.  May include O&M and Capital budget variance reports, personnel reports/documentation, vacation schedules, employee counts, overtime, DOT compliance schedules, environmental, fleet system, fuel usage, engine hours, aerial reports, encroachments reports, gas loss reports and other miscellaneous plant/field reports as necessary.  Also tracks Company Safety Certificate Program. 

Maintains All Forms Filing System 

Files and maintains various forms, reports and correspondence according to the Transmission Filing Guide.  Assists supervision and other employees in maintaining files of Department of Transportation (DOT) forms and reports  

Basic/Minimum Qualifications:

  • High School Diploma or equivalent
  • Two years of general office experience, preferably in the natural gas transmission industry. 
  • Proficiency in Microsoft Office Products such as Word, Excel, Access, & PowerPoint. 
  • Possess excellent skills in oral and written communication, problem solving and reasoning as well as interpersonal skills. 
  • Capable of multi-tasking, handling numerous concurrent activities and working within deadlines.   

 Desired Qualifications:

  • College Degree Preferred.
  • Demonstrated effective human relations and listening skills to deal effectively with others.
  • Demonstrated ability to work independently without the need for on-site supervision and has the initiative and ability to get things done without being directed by others.
  • Demonstrated ability to effectively organize and prioritize work in a timely manner.
  • Demonstrated ability to interact well with others.

Comments: 

Employees wishing to be considered should apply on line through Career Zone job postings: https://elink.enbridge.com/MeMyCareer/JobOpportunities/Pages/default.aspx  The above profile is intended to describe the general content of, and requirements for, the performance of this job.  It is not to be construed as an exhaustive statement of accountabilities, qualifications, or other aspects of the job.

Enbridge is an Equal Opportunity and Affirmative Action Employer and is committed to provide employment opportunities to all individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting hrservices@enbridge.com

The Hiring Manager may elect to fill this position at a higher/lower level within the respective job family/hierarchy based upon the skills and qualifications of the candidate.  Upgrading or downgrading a position will result in a new posting for a minimum of five (7) consecutive business days. 

Certain restrictions may apply for applicants requiring relocation and/or immigration visa assistance. These will be addressed on a case by case basis, taking into account business needs.

Area of Expertise Admin - Clerical
Highest Level of Education High School/GED*
Job Type Full Time
US Locations CT - Cromwell
Minimum Years of Experience 1-3 Years
City: 
CT - Cromwell

Contact Employer

Spectra Energy

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