Program Coordinator, Internships and Fellowships in Illinois

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The Art Institute of Chicago, founded in 1879, is a world-renowned art museum housing one of the largest permanent collections in the United States. An encyclopedic museum, the Art Institute collects, preserves, and interprets works in every medium from all cultures and historical periods. With a collection of approximately 300,000 art works and artifacts, the museum has particularly strong holdings in Impressionist and Post-Impressionist painting, contemporary art, early 20th century European painting and sculpture, Japanese prints, and photography. The museum’s 2009 addition, the Modern Wing, features the latest in green museum technology and 264,000 square feet dedicated to modern and contemporary art, photography, architecture and design, and new museum education facilities. In addition to displaying its permanent collection, the Art Institute mounts more than 30 special exhibitions per year and features lectures, gallery tours, and special performances on a daily basis


Position Summary


Working with program staff from across the institution and external partners, the Program Coordinator for Internships and Fellowships assists in a museum-wide effort to increase the number of students from underrepresented groups who enter the art museum field and to help them develop the skills and networks needed to succeed as future curators and arts leaders. This multi-year initiative aims to have a lasting impact on the cultural field and it is made possible, in part, through funding from the Walton Family Foundation and the Ford Foundation.

The Program Coordinator works in a collaborative and supportive role with managing staff to establish and enhance internship opportunities and a networked student community within the museum, and to foster external communities that facilitate recruitment and partnerships. The Coordinator will help to plan, design, and implement career awareness and leadership training programs for students placed in internships at the museum, and assist with shaping mentorship training for museum staff, with a focus towards helping diverse cohorts of young professionals gain the experience, skills, and dexterity to advance as they pursue paths in the arts. 

  • In collaboration with Talent Acquisition in Human Resources, the Program Coordinator supports the Art Institute’s professional training and leadership initiatives in the domain of career development for students, assisting in giving shape to the museum’s endeavors in a manner that supports long-term sustainability. Adjacently, the Program Coordinator will serve as liaison between the departments of Academic Engagement and Research (AER) and Learning and Public Engagement (LPE).
  • With guidance of managing staff, the Coordinator liaises with Human Resources to help connect their work of systematizing and streamlining the museum’s system of internship postings back to key staff and opportunities in the museum. The Coordinator also plays a supportive role in shaping project timelines and expectations for internship staff mentors/supervisors in the museum.
  • In collaboration with other museum outreach and partnership efforts, the Coordinator will help build long-term relationships with local cultural organizations and college and university stakeholders at minority-serving institutions that enable recruitment of a wider demographic pool for all internship opportunities at the museum and support the placements of Art Institute intern alumni at external institutions; assists in managing communications with an advisory committee of community stakeholders and program partners.
  • Serves on a cross-departmental team that monitors content creation of institution-wide leadership training and career events for interns and, when necessary, is present for program sessions. 
  • Assists in the project evaluation, including maintaining records of evaluation instruments and evidence/documentation, and in helping management staff compile data/text for reporting.
  • Collaborates with staff across museum departments to help build an Art Institute intern alumni community and participates in online communications with the museum’s intern alumni network.
  • Contributes to planning capstone regional conference for 2020 on the topic of leadership training and expanding museum practices of equity/inclusion in student training and support.
  • Participates in existing and new institution-wide equity and access initiatives, and attends relevant job-related professional development opportunities to elevate and share the Art Institute’s practices and to build the museum’s networks.
  • Gives support to cross-departmental project-based working groups on topics pertinent to the Program Coordinator’s duties, and assists in other program-related research and communications as necessary.




Bachelor’s degree required; Master’s degree or equivalent degree preferred. Administration, programming, or curatorial experience in museums or other cultural organizations required. Experience in mentorship and leadership development preferred. 

Demonstrated ability for organization and coordination of multiple projects simultaneously, attention to detail, and ability to meet deadlines.
Demonstrated commitment to advancing access to community or educational resources and to advancing equitable participation in society; in particular, the candidate should have a passion for helping young people advance up professional and educational ladders towards careers in the arts.  
Excellent communication skills: oral, written, and interpersonal, including a proven ability to thoughtfully work with individuals from a diverse range of backgrounds and abilities.  Aptitude for self-directed and collaborative work; ability to work flexibly as part of a team.  Ability to motivate others and work across organizational boundaries highly desired.
This is a 3 year position
For fullest consideration, please apply by January 15, 2018
**Apply online at:

The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.




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Art Institute of Chicago

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